Job Description

Be responsible for the day to day operations of the office.

HR

Follow all policies and procedure of the organization.

Undergo all mandated training

Ensure to implement and follow the process and procedure established by the organization.

Reviewing resumes and applications submitted by candidates for all positions in India and global offices. 

Conduct first round of telephonic interview for the candidates to schedule interviews.

Organize and coordinate recruitment interviews by discussing with committee and providing the necessary inputs during the hiring process

Work with recruitment agencies to source for candidates for specific job positions

Maintaining HR records, such as those related to compensation, health and medical insurance, vacation tracking, yearly increment, appraisal forms, employee benefits.

Provide input to Accounts for deduction of income tax as per the country rules and regulations 

Handling insurance-related issues

Managing workplace safety issues

Provide induction training to new employees and coordinate the training needs of existing employees. 

Termination of staff in line with company policies

Communicate and explain the organization's HR policies, culture, values, mission and vision to the employees

Follow up of confirmation records statutory obligations – Provident Fund,, taxes, gratuity, LTA, bonus etc 

Preparation of monthly salary statement 

Handling the full and final settlement of the employees 

Administration of all contract labor

Conducting various welfare activities 

Community initiatives programs - organizing and participation 

Regular updating of communication channels 

Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management 

Ensuring statutory compliances for MSP withdrawal, annual returns, license, shop and establishment license, labour law and record information on a timely basis 

Liaising with all government agencies to ensure adherence to compliance 

Preparing and processing timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements 

Recording, maintaining and monitoring attendance to ensure employee punctuality 

Conducting employee orientation and facilitating newcomers joining formalities 

Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee 

Resolving grievances or queries that any of the employees have with colleagues, supervisors or management and ensure they are redressed in a timely fashion.

Escalating to the right level depending on the nature of the grievance or issue 

Checking travel and tour expenses and contractor bills and record in relevant software for timely credit of the amount into employee's accounts

Preparing offer and confirmation letter

Implement and administer performance management processes as per the policy and timelines 

Conduct exit interviews for employees and recording them accordingly 

Reviewing job descriptions for all positions at regular intervals and update them in consultation with the respective managers 

Engage with employees on a regular basis to understand the motivation levels of people in the organization 

Coordinating with consultants and candidates for scheduling appointments with the management team for sourcing 

Coordinate with branch offices and collect the details of salary and compensation and provide the gross value to accounts for ensuring payment of salary on monthly basis. 

Collect information from branches and report the operational budget requirements to support budgeting process.

Provide input on annual compensation in line with market practices and inflation levels to ensure staff are adequately compensated. 

Report on annual asset available with individual offices globally.

A graduate in HR or sociology / psychology

MBA HR preferred.

CHRMP or SHRM certified preferable but not mandatory.

Experience in working in a HR role or with a large services company in accounts function

Having managed a team is advantageous but not essential. 

Proficient with MS office applications

Be a team player with good interpersonal skills.

Excellent communication skills to interact with personnel at all levels

Excellent written and reading communication skills in English

Organized and able to prioritize time based on situation with ability to meet deadlines.

Confidentiality and judicious judgment in interpreting situation

Attentive to details and accuracy of information and reports

Problem solving skills, and out of box solutions (within the established policies and procedures