Our Client
Our Client is a Global Media house have presence across the world
Designation: Administrator
JOB PURPOSE
Responsible for all day to day administrative duties, secretarial functions and time management support. Also, responsible for providing the required support to other departments as per business specific needs.
Key Accountabilities Description
Contacts Management
? Place outgoing calls in a timely and efficient manner. Screen and answer callers in a courteous and good manner and route call based on priorities
? Maintain the list of all important contacts for easy retrieval
? Schedule appointments and assemble necessary background material for meetings
? Take full charge of organizing the meetings including necessary infrastructural arrangements, coordination of issuing agenda, booking meeting room, issuing invitations and maintaining minutes of the meetings
? Ensure visitors are formally received and necessary administration requirements are completed
Office Management
? Organize flow of work by receiving, sorting and reviewing, prioritizing and routing correspondence
? Undertake a range of office admin tasks including; typing, photocopying,transmission of faxes, circulation of papers etc.
? Coordinate with relevant staff on the replacement of office supplies
? Provide support for writing emails and letters as required
Filling & Documents Management
? File all the required documents as requested in a secure environment and in an organized manner to ensure easy access
? Maintain custody of all original documents and updates register in respect thereof. Review old files and screen out obsolete papers
Other Departmental Support
? Assist in preparing summary reports, tables and presentations
? Conduct research as requested by direct manager
? Support other departments as per business specific needs
? Follow all relevant departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner while delivering a world-class service
MINIMUM JOB QUALIFICATIONS
Education & Certifications
? Diploma/certificate in any business related field (i.e. Secretarial, General Business)
Professional
Experience ? At least 2 years of related experience
Technical Skills
? Computer skills including MS Office suite, e-mail system, internet etc.
? Knowledge of administrative procedures
? Knowledge of hospitality delivery
? English language
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